Governance Meetings in Holacracy

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The focus of this meeting is to modify the structure of the circle. In a Governance meeting, you can:

  • Create, remove, or modify the roles of the circle.
  • Create, remove, or modify the policies of the circle.
  • Elect people to the elected core roles of the circle (Facilitator, Secretary, and Circle Rep).

1. Check-In Round

The Facilitator invites participants, one at a time, to share a check-in to call out distractions and get present. No discussion.

2. Build Agenda

Participants build the agenda of tensions to process, using one or two words per item as a reminder for the agenda item owner.

3. Process Agenda Items

Use the Integrative Decision-Making (IDM) process for each agenda item.

  • Presents the proposal.
    • The proposer states their proposal, optionally sharing their tension.
    • Others can help if the proposer asks, but only to craft an initial proposal, not improve it or reach a consensus.
  • Clarifying Questions.
    • Anyone may ask the proposer questions to better understand the proposal, but not to try to influence it. 
      • No discussion. No reactions. 
    • The proposer can respond “Not specified” to any question.
  • Reaction Round.
    • The Facilitator asks each participant (except for the proposer) for a reaction, one at a time. 
      • No discussion. Reactions are directed to the space, not to individuals.
  • Option to Clarify.
    • The proposer may clarify the intent or amend the proposal, but they have no obligation to do so. 
      • No one else may speak, not even to help.
  • Objection Round.
    • The Facilitator asks each participant (including the proposer):
      • "Do you see any reason why adopting this proposal causes harm, objection, or no objection?" 
    • Each objection is stated without discussion. 
      • The Facilitator may test objections.
  • Integration
    • Integrate one objection at a time. 
    • The goal is an amended proposal that removes the objection and addresses the proposer’s tension. 
    • Anyone can participate, but the focus should be on the proposer and the objector.
      • Start with the objector, but allow contributions from anyone. 
        • Ask the objector: "What can be added or changed to remove that issue?"
      • Don’t wait for consensus. With each idea:
        • Ask the objector, "Would this resolve your objection?" If the answer is "Yes," then ask the proposer, "Would this still address your tension?"
      • After all the objections are integrated, repeat the Objection Round.

    4. Closing Round

    The Facilitator invites each participant, one at a time, to share a closing reflection. No discussion.
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